Money & Rewards
Payroll
One-line summary: how Duwam computes pay from logged hours plus approved bonuses, and how managers preview, adjust, and approve the monthly period.
Overview
Pay = (logged hours × hourly rate) + approved bonuses + manual adjustments
The default period is monthly (1st through last day of the month).
Employee guide
View my paystub
Settings → Profile → "Paystub" card in the right column. The card shows the last paid period plus a live estimate for the current period.
Each paystub breaks down:
- Total hours (regular + overtime)
- Base pay (hours × rate)
- Bonuses (redemptions approved during the period)
- Adjustments (manual additions/deductions with reasons)
- Final total in the company's default currency
Download PDF
Click the "⬇" icon next to any paystub to download as PDF.
Past paystubs
The card shows the last 3 months by default; click "View all" for the full archive.
Manager guide
Per-employee pay settings
Employees → pick employee → "Pay" tab:
- Hourly rate in the company's currency.
- Required hours per day — used for full-day calculations and rewards.
- Working days — expected weekdays (so weekends are calculated correctly).
- Hire date — used for tenure reports.
These fields must be filled for every employee — without them, payroll can't compute their pay.
Preview the period
Payroll → Preview month shows a table of all employees with hours, base pay, approved bonuses, manual adjustments, and total. Filterable by team/department; CSV export available.
Add a manual adjustment
Payroll → pick employee → "+ Adjustment" → choose Deduction or Addition → enter amount and reason (required — visible on the employee's paystub) → Save.
Common examples:
- Travel/transport stipend → addition
- Salary advance recovery → deduction
- Unpaid sick leave → deduction
Approve & close the period
When the month ends:
- Review the preview and verify totals.
- Click "Approve period".
- Numbers are frozen (snapshotted) and PDFs are generated per employee.
- Paystubs move to the archive automatically.
Approved periods are immutable. Any correction must be added as a manual adjustment in the next period. This is intentional to prevent tampering.
Archive
Payroll → Archive lists every approved period with PDF downloads and full-period CSV export.
FAQ
Q: Why does my paystub show fewer hours than I worked? A: Check that you didn't forget to press Resume after a break, that you didn't leave a shift running from a previous day (a dangling session may be cut automatically), and that no manager set an absent mark by hand on a day. Cross-check against the History tab on the attendance page.
Q: When does the money reach my bank account? A: Duwam only computes — the actual transfer is made by your manager through their bank or an external payroll system. Ask them for the date.
Q: I forgot the manager approves the redemption period. Has my pay been delayed? A: No — redemption points are added in the period they were approved in, not the period they were requested in. And if a redemption is rejected late, the points return and there is no effect on pay.
Q: My manager changed my hourly rate mid-month. Which rate applies? A: The new rate applies to hours logged from the change date forward. Earlier hours keep the old rate.
Quick reference
| Action | Path |
|---|---|
| View my paystub | Settings → Profile → the Paystub card |
| Download a PDF | Beside the paystub, the ⬇ icon |
| Set an employee's pay | Employees → Pay |
| Preview the period | Payroll → Preview month |
| Add a manual adjustment | Payroll → the employee → + Adjustment |
| Approve the period | Payroll → Approve period |
| The archive | Payroll → Archive |